Company annual dinner events are a big part of every corporate’s planned for events. The events are not just a means of highlighting the strides and pitfall the company had over the year, but also a great way to end the year and ushering in the start of another year. The event plays host to all the company employees and might or might not include other guests and dignitaries.
Planning for the event is a critical phase that ends once the even it over. It is adequate planning that will ensure all guests are catered for and thoroughly enjoy the event from start to finish. Company dinner events come with their moments of madness ranging from seating arrangements to the order of entertainment and presentations among other issues. However, having a solid plan can help avoid most of these issues and help have a contingency plan for those unexpected glitches. Here are some tips from BGT Lakeview to help you have a grip on things when planning the annual dinner event.
- Identify the objective of the even to be able to know who should attend, to find the right venue, come up with a theme for the event, and prioritize for the entertainment, food, and drinks.
- Request and/or gather the names of all invitees in advance and send the invitations. Be keen to review all replies and be ready to issues extra invites, if necessary. Do not be timid in chasing all outstanding invites. You need to know who is coming and who it not so that you can make adequate seating arrangements.
- Place orders for all the necessary supplies; food, beverages, and napkins. Figure out if you will hire a catering services and make adequate plans with the service provider on the menu for the day and the in which order the food and drinks shall be saved.
- Have a solid contingency on all aspects of entertainment and this should include any planned presentation by various heads of the company, the key speaker during the event, and any invited dignitaries.
- Avoid writing in table numbers on the escort cards before a day to the event. Wait until the better end because your seating arrange will change, and change and then change again. Make sure you have all tables in mind, including the head table. It will be good to have a contingency plan for any no-show for the head table.
- Be ready to deal with a bit of chaos in the seating arrangements; people will just find a way of seating at the wrong table. Just have a plan to deal with such issues. You might want to consider having a three or four company staff at the door to help usher in and seat the guests at their respective tables. Invest in a face book guest list that will assist the staff identify each guest without having to ask the guest’s name.
- Be the last person to seat as the event commences. Only seat once you have taken a walk around the table to check for any empty spots, talked with the catering staff about the eating arrangements, and have a complete order of proceedings as confirmed by the person hosting and directing the annual dinner.
Learn more about planning a company annual dinner here.